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2535 S. Atlantic Avenue
Daytona Beach Shories, FL 32118
Telephone: 386.756.4662
Fax: 386.322.1683
Sand and Surf Rules |
TO OUR OWNERS, EXCHANGERS, RENTERS AND VISITORS:Please read and abide by the following policies of Sand & Surf Condominium Association, Inc. The following policies are so that everyone can have an enjoyable and safe stay at Sand and Surf. Annual Assessment:Due each and every year November 1. Assessments are due whether owner uses unit or not. Assessments are delinquent November 10, and a late fee of $25.00 is applied November 11. Interest at 1.5% is posted monthly on the unpaid balance, beginning December 15. Owners with reservations, whose fees are not paid by November 10, will receive a lock out letter at the end of 60 days, and reservations will be automatically cancelled. At the end of the 60 days, about the 10th of January, owners who have not paid their fees will be sent to our collection. Sand and Surf’s collection policy is on the back of the Annual Meeting notice and mailed to each and every owner. Please be sure to read and understand your collection policy. Once a delinquent owners is sent to collections there is a 40% collection fee added to your account and you must work through the collection agency to bring your account to a paid status. Neither the late fee nor the collection fees can be waived for any reason. Annual Budget and Monthly Financial Statements:Owners can review the Annual Budget and monthly Financial Statements in the office any time during regular office hours. Bicycles:The bicycle rack is located on the Southwest corner of the unrailed/unenclosed portion of the deck. Bikes CANNOT:
Board Meetings:Sand and Surf’s monthly board meeting is held the first Saturday of each month unless changed by the Board of Directors. The meeting date is posted in the lobby. Owners may attend. Copies of the minutes are kept at the front desk. Owners may read the minutes any time during regular office hours. Owners can also request copies of the minutes. The minutes located at the front desk cannot be removed from the office. Cancellation of Reservations: Canceling a floating reservation must be done no less than 30 days prior to the reservation. This allows Sand and Surf to float another owner in that unit/week. Change of Ownership:Ownership can only change by recorded deed. The deed must be recorded with the “Clerk of Circuit Court” in Volusia County. A deed without a recording stamp is not a legal change of ownership. Change of Address:It is the sole responsibility of the owner to supply Sand and Surf with address changes. Returned mail to Sand and Surf due to undeliverable address may result in late fees and interest, which can not be waived for any reason. Change of Reservation:One (1) change per owner unit/week is allowed during a calendar year. Change must be made 30 days before the check in date of the reservation being changed. Change of Telephone numbers: It is the responsibility of the owner to inform Sand and Surf of any telephone number changes. Check-In Procedures:CHECK-IN IS AFTER 4:00 PM. NO EARLY CHECK-INS. Owners/Guests:
Check-Out Procedures: SAND & SURF DOES NOT GRANT LATE CHECK/OUTS BECAUSE OF UNIT CLEANING SCHECULE 10AM- 4PM
Computers: Wireless access is only available in Sand and Surf's lobby until further notice. Damage and Security: A signed (valid) credit card imprint is required at check in. (Visa or MasterCard only) Units are inspected at checkout and damages will be billed to owners/guest. Units left in an unsatisfactory condition, because of garbage, dirty dishes, etc. will be charged a cleaning fee of $50.00. Items missing from unit, i.e. Alarm clocks, remotes, lamps, pictures, pillows etc. will be billed accordingly. Delinquent Accounts: Sand & Surf Condo Association Inc. follows the Florida statues and has a contract with a collection service. All owners’ accounts unpaid sixty (60)days following the November 10th deadline will be automatically turned over to the collection agency. The collection agency charges a 40% collection fee per Florida statues. Once an owner has been turned over for collection, all correspondence written or verbal MUST be TO and THROUGH the collection agency as agent for the association. The “current” year collection policy is mailed to all owners with the yearly invoice, annual budget and proxy. Floating Ownership: This is the type of ownership sold at Sand and Surf since 1992. A floating owner owns a deeded week and a type of a unit, either efficiency, 1 bedroom/1 bath or 1 bedroom/2 bath, determined at the time of purchase. Floating owners are required to call Sand and Surf each year and make their reservations. Floating owners will be given a unit type that they own but may not be the specific unit number that appears on their deed. Floating timeshare means you do not own a specific week or a specific unit number. A reservation can be made 12 months in advance. Fees are due November 1, any owner with a reservation whose fees are not paid will have their reservation cancelled. Owners whose reservations are cancelled must call back when fees are paid in full and remake their reservations. The cancelled reservation will not be re-instated. Change of date for an existing reservation must be done 30 days prior to arrival date of reservation being changed. KEY DEPOSITS AND REFUNDS: Sand and Surf requires a $10.00 CASH key deposit at check-in. Owners and Guests will receive (2) room key cards and (2) pool gate keys. Upon check out, when the 2 key cards and 2 pool gate keys are returned to Sand and Surf the $10.00 deposit will be returned. IF OWNERS OR GUESTS DEPART BEFORE SATURDAY, IT WILL BE THE OWNER/GUESTS RESPONSIBILITY TO CHECK OUT WITH THE FRONT DESK DURING OFFICE HOURS AND PRESENT (1) SET OF KEYS. THE FRONT DESK WILL ALSO CHECK PHONE CHARGES AT THAT TIME. WHEN (1) SET OF KEYS IS RETURNED AND THE PHONE CHARGES PAID THE KEY DEPOSIT WILL BE RETURNED. WHEN THE OWNER/GUEST LEAVES THEY WILL LEAVE THE OTHER SET OF KEYS ON THE KITCHEN COUNTER AND PULL THE ENTRY DOOR CLOSED. IF THE OTHER SET OF KEYS ARE NOT IN THE UNIT WHEN THE UNIT IS INSPECTED SATURDAY A $10.00 FEE WILL BE CHARGED ON THE GUESTS CREDIT CARD IF THE KEY CARD IS NOT ON THE COUNTER. IF THE GUEST IS DEPARTING THE PROPERTY DURING OFFICE HOURS BOTH SETS OF KEYS SHOULD BE BROUGHT TO THE FRONT DESK. NOTE: KEY DEPOSITS WILL NOT BE MAILED TO OWNERS OR GUESTS. KEY DEPOSIT REFUNDS MUST BE HANDLED AT THE FRONT DESK DURING OFFICE HOURS. Late Arrivals: Check-ins arriving after the office closes will find instructions in the late arrival mailbox located next to the lobby door for location of your key card and pool gate key.. Please check-in at the front office the next morning following your arrival to register, receive your check-in packet and an additional key card and pool gate key.. At the time you register you will need your license plate number, $10.00 key deposit and a valid signed imprint of a Visa or Mastercard, to be held as a Security deposit. Late Fees: Late fees cannot be waived for any reason. Timeshare requires all owners to be treated equally. The late fee is charged on the 11th of November each year. Fees are due November 1 of each year. It is the owner’s responsibility to pay the fees before the 10th so that a late fee will not be charged. If a late fee is charged it cannot be waived for any reason. Local Owners: Local owners may use the pool facilities anytime during the year if all assessments are paid in full. Local owners cannot park in Sand & Surf parking lot during those times. SAND AND SURF NO LONGER HAS OFF PROPERTY PARKING FOR ADDITIONAL VEHICLES OR VISITOR VEHICLES. Even though our lot may have empty spaces we are sold out. Owner’s and/or visitor’s cars on lot w/o permit will be automatically towed at owner’s expense. No owner is permitted more than (4) guests at pool. Owner must be present with guests including children, grandchildren, or neighbors to use pool and facilities. NO BIRTHDAY PARTIES, REUNIONS, OR PARTIES OF ANY TYPE ARE PERMITTED WITHOUT WRITTEN CONSENT OF THE BOARD OF DIRECTORS! Lock Out: If an owners/guest locks themselves out of the unit after office hours, the owner/guest should call the emergency numbers located on the frontwindow of the office to the right of the front door. A fee of $15.00 cash is to be paid to the employee returning to unlock the door. ANY OWNER/GUEST WHO BREAKS OR DAMAGES A WINDOW FOR ENTRY WILL BE CHARGED ON THEIR CREDIT CARD FOR THE DAMAGE. Lost & Found: Sand & Surf is not responsible for articles lost, stolen, or misplaced. Items found will be kept a maximum of thirty (30) days. Lost Keys: Your $10.00 key deposit will be non-refundable for lost keycards or keys. Room key cards and pool keys must be returned during office hours to get key deposit back. Owners/guests are given a set of room key cards and a set of pool gate keys at check in. The key deposit will only be refunded if all key cards and pool gate keys are returned. These items ARE NOT PERMITTED TO BE USED ON SAND & SURF PROPERTY. KEGS OF ANY KIND (BEER, ETC.) ARE NOT ALLOWED IN ROOM OR ON PROPERTY ROLLER BLADING SKATEBOARDS SCOOTERS BICYCLES Sand & Surf properties include walkways, pool deck, tennis court, and PARKING LOT!! Name Changes: Names can only be changed with a legal document. If name changes because of marriage, Sand and Surf requires a copy of the marriage certificate. If a name is to be changed because of a death, Sand and Surf will require a copy of the death certificate to remove the name of the deceased. Adding names can only be done by re- recording the deed with the new names added. Occupancy: Our units are designed to accommodate a maximum number of people. Units with 1 bedroom are for a maximum of (6) people, which include infants and children. Efficiency Units (no private bedroom) are for a maximum of (4) people, which include infants and children. Parties that have more than the number of people allowed for their unit may check with the office to see if our sleeping rooms are available. These rooms rent for $55.00-$60.00 a night plus tax for owners only, $75.00-$80.00 per night for non-owners. ALL RATES ARE SUBJECT TO CHANGE. Occupancy & use of premise & common areas shall not be such as to disturb or offend other guests or residents. Sand & Surf Condo Assoc. has the prerogative to terminate the stay of disruptive guests and to have them vacate Sand & Surf property. NO PETS OF ANY KIND ARE PERMITTED. ( See Pet rules under “ Pets” ) No one under the age of twenty-one (21) may stay in any unit at any time without the registered responsible party over the age of twenty-one, residing in same unit. Each person staying in the unit must be registered on the agreement form at check-in. All children under the age of 21 must have their age stated on the registration form. Having unregistered guests in your unit is classified as “Defrauding an Innkeeper”, and is punishable by law. Our units are designed to accommodate a maximum number of people. Units with one bedroom are limited to a maximum of six (6) people, which includes children and infants. Efficiency units (no private bedroom) are limited to a maximum of four (4) people, which includes children and infants. Ownership: Is by deed. SELLING YOUR UNIT/WEEK: Owners selling or just deeding their unit/week(s) is with “BOARD APPROVAL”. The following procedure must be followed when a current owners decides to sell or just deed their timeshare to another person (s).Contact Sand and Surf and let them know you have your unit/week for sale or want to deed to someone else.
Parking: Sand & Surf provides (1)-parking space per unit. Additional vehicles and visitor vehicles cannot be parked on Sand & Surf property. SAND AND SURF NO LONGER HAS OFF PROPERTY PARKING AT THE SURF SHOP. THE SURF SHOP WAS SOLD TO THE CITY OF DAYTONA BEACH SHORES AND THE CITY WILL BE PUTTING A DAYTIME ONLY PARKING LOT IN THAT AREA. THEY WILL NOT PERMIT OVER NIGHT PARKING. SAND AND SURF HAS NO ADDITIONAL PARKING AND TO PROTECT OUR OWNERS AND GUESTS, SAND AND SURF PARKING WILL BE STRICTLY ENFORCED. RV’s, trailers, jet-skis, campers, motor homes, or boats are not permitted to be parked, serviced/repaired washed or flushed out on Sand and Surf property at any time. If Sand and Surf has to call the towing company for an illegally parked car there will be a $65.00 charge applied to unit occupant’s credit card. Sand and Surf parking lot cannot accommodate oversized vehicles such as extended cab trucks or larger SUV’s “safely” and owners of such vehicles may be asked to park in designated areas to prevent damage to their own and other vehicles. See below for oversized parking policy Parking of oversized vehicles: Because our parking lot is small and regular parking is difficult it is now a policy that oversized vehicles, such as extended cab trucks, suv’s and vans will NOT be permitted to park in the east side lot. All vehicles over 20 feet long will be required to park in the 3 spaces along A1A. Now that this policy has been voted and adopted by the Board of Directors it is a policy that must be enforced. Remember all owners must be treated equally. No exceptions can be made to the above policy. Owners, guests or exchangers not parking an oversized vehicle in the designated area will be towed at the owners expense. Once a tow company has been called there is a $65.00 charge. The $65.00 charge will apply even if the owner moves the vehicle. Phone Use: 45 minutes of local, 800 #’s and credit card phone calls PER WEEK will be free. A 10 cents per minute will be added for each minute after the first 45 minutes. Operated assisted calls $3.00 plus charge. Information calls – there is a charge. Local long distance and Long distance charged at a $1.25 per minute. International calls – charges vary; consult operator. Owner’s responsibility to check with own Internet provider as to charges. Pets: Sorry, pets are not permitted on Sand and Surf property. Owners, guests, exchangers or renters having a pet on the property will be fined $250.00, will have to vacate the unit losing their week for that year and pay $150.00 fee to have the room exterminated for fleas. There will be no exceptions to the “no pet policy” and above charges. Pool Gate: This gate has a lock to keep people other than owners and guests of Sand & Surf from entering Sand & Surf property. Please do not leave gate unlocked. Please remember to take your pool gate key with you. Please refrain from standing on or jumping over the gate. Please remember all repairs and replacements are costly to all our owners. Pool Rules: Pool Opens: 9:00 am Pool Closes: 10:00 pm (Enforced due to the close proximity of the pool to the condo units.) NO GLASS CONTAINERS PERMITTED ON THE POOL DECK OR IN THE POOL!!!!! No pool furniture to be removed from pool deck, taken to the beach, or room walkways. No Food allowed within 12 feet of pool. Adult must accompany children under 10. Please shower removing sand and tanning oil before entering pool. POOL ROPE – ABSOLUTLEY NO PLAYING, HANGING, SITTING, JUMPING, SWINGING, STANDING OR REMOVING THE POOL ROPE. We are required by law to have the pool rope in place. ANYONE DAMAGING OR BREAKING THE ROPE WILL BE REQUIRED TO PAY THE REPLACEMENT COST!!! No games, rough housing, ball playing, diving, running, or excessive noise in and around pool area. FLOATS, BALLS, TOYS ARE PROHIBITED IN THE POOLS!!!! All diapered children must wear swim diapers. *******SWIM DIAPERS MAYBE PURCHASED AT THE FRONT OFFICE!******* *****ANY OWNER, RENTER, EXCHANGER, OR GUEST CAUSING A FECES PROBLEM IN POOL WILL BE CHARGED $500.00***** Pool Temperature and Pool Heater: Pool Temperature is to be maintained at 76 degrees per Board policy 12/10/05. Pool Heater is to be turned on November 1 and turned off April 30. The pool heater may be turned on Before November 1 if the outside temperature is below 70 degrees for one week. Rentals: Owners may rent out their weeks (Providing all assessments are paid in full). If owner secures own renter:
Owners may sign a rental agreement with Sand & Surf to rent out their week. This agreement must be signed and in possession of Sand & Surf before unit can be rented. Sand & Surf charges a 25% fee. Sand & Surf does not guarantee rental of the unit. Owner cannot rent their unit if Sand & Surf has a signed rental agreement unless owner checks with Sand & Surf to see if unit has been rented. If not rented by Sand & Surf owner may cancel agreement, in writing. Sand & Surf does not notify owner if unit is rented. Rental checks are sent to owners no later than the 15th of the following month. Rental Agreements: Rental Agreements are only good for one year and are only sent at the request of the owner. Reservations: Floating Owners must make reservations each and every year. If a floating owner neglects to make a yearly reservation, the owner will lose that year's use. PLEASE NOTE. A FLOATING OWNER WILL BE GIVEN THE SAME TYPE UNIT THEY PURCHASED AT THE TIME RESERVATIONS ARE MADE. WE HAVE 3 TYPES OF UNITS AND YOUR DEED WILL SHOW THE TYPE UNIT PURCHASED. (1) Efficiency (2) 1 bedroom 1 bath (3) 1 bedroom 2 bath. AT THE TIME OF CHECK IN ONLY IF YOU WOULD LIKE ANOTHER TYPE UNIT YOU MAY REQUEST THAT TYPE. IF WE HAVE UNITS AVAILABLE WE WILL BE HAPPY TO CHANGE YOUR UNIT AT THAT TIME AT NO CHARGE. Only the deeded owners can make reservations. (Children and relatives may not make reservations). Reservations can be made twelve (12) months in advance. However, all assessments must be paid in full by November 1, or reservations will automatically be cancelled without further notice. RESERVATIONS ARE NOT MADE AUTOMATICALLY EACH YEAR. AN OWNR MUST CALL OR COME TO THE OFFICE TO MAKE A RESERVATION. WHEN MAKING A RESERVATION AT THE DESK THE OWNER WILL BE ASKED TO SIGN THE CONFIRMATION SLIP. A CONFIRMATION SLIP IS MADE WITH BOTH CALL IN RESERVATIONS AND RESERVATIONS MADE AT THE DESK. THE CALL IN RESERVATIONS ARE TIMED, DATED AND NOTED WHO MADE THE RESERVATION. NO EMPLOYEE IS PERMITTED TO MAKE A VERBAL REQUESTED RESERVATION WITHOUT CHECKING AVAILABILITY AND FILLING OUT AN OWNER SIGNED RESERVATION CONFIRMATION SLIP. Owners must notify Sand & Surf in writing if someone other than whose name is on deed will be using the week or checking in prior to the owner arriving. Information required by Sand and Surf on the authorization letter; name of each person to occupy unit, number of children and age of children under the age of 21, date of arrival and departure. Owner must note on the authorization letter they have provided the person(s) with a copy of the Rules and Regulations. Please remember total occupancy of unit includes infants and children. Owner is responsible for any damage done. Owner must supply occupant of rules and regulations. (See above) No owner may rent or let anyone use their week under the age of 25.. During Spring Break there is a SECURITY DEPOSIT OF $100 PER PERSON. (Renters, RCI Exchangers) Owners who are floating can have one change during the year. The request to change must be made (30) days prior to the arrival date of the original reservation. Reservations – Floating Owners only giving reservation to RCI: Floating owners must make a reservation with Sand and Surf prior to calling RCI to bank their week. In addition to ensure there will not be any problems banking the week the owners must provide RCI with the following: (A) Unit # (B) Week # and (C) the actual dates of the week they are depositing. Floating owners DO NOT give RCI the unit and week number that appears on your deed. Reserve Fund: Sand and Surf’s Reserve Fund is fully funded. The Annual Budget shows the breakdown of the Reserves required by Florida Statues. The Reserve Fund can be reviewed by owners and potential buyers at the office during regular office hours. Room Preparation for Check-out: Please read checkout instructions in blue binder. All trash bagged and taken to trash area. Dumpster area is located in front of building along South Atlantic Ave. All dirty dishes put in dishwasher and dishwasher turned on. Remove sheets and pillowcases only from beds and place in the laundry basket provided. DO NOT REMOVE MATTRESS PAD, BLANKET, OR COMFORTER. Take all towels and put on top of sheets in the laundry basket. Rules and Regulations: The rules and Regulations are available to all owners. Copies will be mailed or faxed to owners if requested. All owners received the Rules and Regulations in the invoice mail out September, 2001. Updated copies are in each unit in the blue binder. Also any additions/updates voted and approved by the Board of Directors are added to the blue binder and available on our Web Site under the Owners Link. Owners can check with the office for the User name and Password for the Owners Link. Sidewalks: The Daytona Bach Shores fire code does not permit anything to be left on the sidewalk. Rafts, floats, boogie boards, shoes and beach toys must be kept in the unit and not the sidewalk. The fire code of Daytona Beach Shores states that those people leaving items on the sidewalk can be fined by the Daytona Beach Shores Fire Marshall. Smoking: All units are non-smoking. Smoking is permitted outside the units. The pool deck has a dedicated smoking area located on the west side of the grill/deck area. There is a $250.00 fine to remove smoke odors in any unit. Towels: Towel exchange is Wednesday between 8AM – Noon only. Sand & Surf does not provide pool towels. No towels or clothing are to be hung on the railings on Sand & Surf property. Trash: It is the responsibility of all guests to take their trash to the trash area located in the front of our building which faces South Atlantic Ave., (A1A). Please do not put trash bags outside of doors or in small trash receptacles located around our common areas. TV Remotes: Each unit is provided TV Remote(s). Upon check out inspection, if a remote is missing, a $10.00 fee will be charged to your credit card. Unit Supplies: All units are adequately stocked with supplies, including toilet tissue, paper towels, dish soap, dishwasher soap, bar soap and garbage bags. Unit ownership upgrade or downgrade: An owner may change the type of unit they currently own by following the steps listed:
Web Site: Our web site address is: http//:www.sandandsurfresort.com Owners and guests should report incidents that violate Sand and Surf policies. Incidences reported at checkout prohibit us from correcting and ensuring your stay from being enjoyable at Sand and Surf.
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